Quoting at half nine.
Back from a job at six. Eaten by seven. On the laptop by nine typing up tomorrow's quote. By the time it goes out, they've booked someone else.
Less paperwork, more toolwork
Hello, I’m Kwilo.
I’ll handle the jobs, quotes, invoicing and HMRC so you can get on with the actual work. Nocturnal, watchful, quietly brilliant at admin — I do the books while you sleep, so your mornings aren’t a fight.
UK · MTD-ready“Saved me five hours a week.” — Mark, one of mine
Kwilo spotted3 stale quotes
TonightReceipts tidied
5+ hrs
a week back from admin
What one of my people told me
90 sec
speak a quote, send a quote
I turn the mic into a proper quote
Quarterly
MTD updates, done as you work
I file straight to HMRC when you nod
Off-grid
still works, syncs later
Lofts, basements, country lanes, Cornish B&Bs
Meet Kwilo
Nocturnal by design. Watchful by habit. Quietly brilliant at admin.
I don’t do mascot tricks. I file receipts, tidy quotes, chase invoices and have your quarter half-written by the time you’ve had your tea. You work in the day. I work in the night. We split the week down the middle.
Hoot hoot — sound familiar?
If your week looks anything like this, you’re in the right place.
I see these four moments every week. They’re why I’m here.
The 'can you just…' you forgot to bill.
She asked you to throw in the bathroom extractor while you were up there. You said yes. Forgot to add it to the invoice. That's £140 you've given away.
Sunday morning books.
Receipts live in your inbox, a desk drawer, a glovebox and a sandwich bag from Pret. Two hours in, you've found most of them.
The brown HMRC envelope.
MTD's here. The accountant wants quarterly figures. You're not entirely sure what you've spent on materials this quarter, never mind which job.
I fix those four moments. That’s the whole pitch. After that I go quiet and let you work.
Here’s what I do
One app for the bits between the actual work.
Quote, schedule, do the job, invoice, get paid. I handle the admin that sits around all of that — so the shape of your week stays yours.
01QUOTES
Speak it. Send it. Won.
Your phone's mic is the only tool you need. Talk me through the job in your own words and I'll build the line items, price the bits, and drop it into a proper quote your customer can approve with one tap.
- Voice-to-quote in about 90 seconds
- Customer approves on their phone — no PDFs, no chasing
- Stop typing quotes on the kitchen table at half nine
Part of Kwilo — included from day one
02JOBS & DIARY
One day, one screen.
Today's jobs, this week's quotes, the bits that need a nudge — I pull them into one place. Notes, photos and customer messages stick to the right job, so whether you're on a doorstep or walking into a meeting, everything's to hand.
- Status at a glance — booked, in progress, ready to invoice
- Photos, notes and voice memos pinned to each job
- A diary that knows your jobs, not just your free hours
Part of Kwilo — included from day one
03INVOICES & PAYMENTS
Bill it. Get paid. Move on.
Job done? One tap and I turn it into an invoice with a payment link — bank transfer, card, whatever they prefer. I'll tell you who hasn't paid yet, in priority order, and who's politely dragging their heels. No more 'I'll do invoices Friday'.
- Invoice straight from the finished job
- Built-in payment links (BACS, card, the lot)
- A money queue that puts the overdue stuff first
Part of Kwilo — included from day one
04MONEY & MTD
MTD without the panic.
Every receipt, invoice and payment lands in the right tax category as you go — I sort them while you work. Quarter end, you're 90% there. Review the handful I flagged, and I'll file straight to HMRC. No spreadsheets. No Sunday afternoon.
- Quarterly summary built as you work
- Files direct to HMRC for Income Tax MTD
- Tax provision set aside in the background, so it's never a shock
Part of Kwilo — included from day one
From one of mine, in Bristol
“Kwilo saved me about five hours a weekof paperwork. I quote from the phone, bill from the phone, and I haven’t done my books on a Sunday in three months.”
MK
Mark Watson
Electrician · Bristol
I look after sole traders, freelancers and small service businesses — sparkies, plumbers, joiners, gardeners, cleaners, mobile mechanics, consultants, designers, coaches. Anyone whose week runs on quote, schedule, work, invoice, paid.
Be straight with you
Right for you, or not — better to know now.
Three months in is the wrong time to find out an app doesn't fit how you work. Have a read.
Right for you if…
- You're a sole trader, freelancer or run a small service business
- Your week is roughly: quote → schedule → do the work → invoice → get paid
- You'd rather use one app than juggle email, WhatsApp, a notepad and a spreadsheet
- You're in the UK and need MTD-compliant Income Tax filing
- You'd quite like the books done by the time the kettle's boiled
Probably not, if…
- You're a multi-branch firm with a back office and full accounts team — you've outgrown me
- You only do retail or till sales — you need a POS, not a job tool
- Your accountant already files everything and you're happy with the way it works
- You don't quote — you're paid hourly through an agency
Come and find me
Start free. Pay once you’re sold.
Free trials are rolling out shortly. Drop your email on the sign-in page and I’ll hoot the moment it’s open.
No card needed · No tie-in · UK support